Synergy Events Wedding Resources
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If you have any questions, please refer to this page first to find an answer.
planning
HOW DO I GET STARTED?
Please check the e-mail you’ve received from SYNERGY giving you a link to access THE app. You must open the link using your smart phone to download the app.
On the app, you’ll be able to work on your timeline, music selections, and details. Everything should be saved automatically as you work on it.
It’s recommended to use SYNERGY’s app because it will ask everything WE would need to help prepare for your event.
However, feel free to use any other planning methods such as Google Sheets/Google Documents, etc. that’s easiest for you.
when should i have a meeting with Synergy events?
When Should I Have A Meeting With Synergy Events?
Communication is important to Us.
- Catch up with us
- Share any new information
- Ask any questions that you have
- Gain any clarification
- Go over Synergy Events’s music planning app
- Know next planning steps
- Layout
- Lighting
- Timeline
- Music Curation
- And more
- Finalize everything together with Synergy Events
- Go Over The Timeline
- Finalize Music Selections
- Go Over Pronunciations
Planning tips
1. Introduce your planner/coordinator early to Synergy Events. This establishes a good connection so they can work together as a team
If you don’t have a planner/coordinator, introduce the venue manager, caterer, or liaison to us.
2. CC your planner/coordinator in ALL e-mails with Synergy Events, unless he/she doesn’t want to. Communication is important and any small information can be vital to all professionals
3. Send Synergy Events your layout/floor plan
Alternatively, your planner/coordinator will send it to Synergy Events
4. Send Synergy Events your timeline to synergyeventsco@gmail.com
Timeline Tips
Synergy Events Wedding Timeline Tips
– ***Be Ready to Party
– ***The night before your wedding make sure to Rest and Don’t Drink Too Much =). Let your wedding party know that as well =)
– ***Place elder guests and small children away from the dj table/speakers so they won’t be affected by the loud music and place drinking/party guests close to the dj for maximum effect.
– *** If possible and there is space, place the bar/photobooth in the same room as the dancefloor. Having the bar/photobooth etc outside or in another room can thin out the party and spread out the energy.
– Please allow the DJ 3 hours of setup time before guests arrive if applicable
– MC will help lineup Grand Entrance and Engage Wedding Party into Party Mode
– Please allow a few minutes for MC to Hype up and Engage Wedding Guests
– High Energy Music Suggested for Grand Entrance/Bride and Groom
– First Dance right after Grand Entrance recommended
– Speeches – Have the best speaker or Best Man last / No more than 4 speeches recommended / Have Speakers Have the Mic 1 inch from Mouth for clarity and so guests can hear them.
– Family Dances (Mother Son/Father Daughter etc.) should be no more than 1.5 minutes or up to first chorus unless there is a routine or you really enjoy the song.
– For Slideshows 7-8 Minutes Max is Recommended
– Please allow time to Eat and also for Vendors to eat or they will die j/k.
– Have a prize for whoever get the garter/bouquet to make it more interesting (sometimes the garter/bouquet ends up on the floor SMH.)
– If you are having a money dance, to start it up and create energy, have the bridal party start the lines
– Recommendation: Have all events finished before open dancing bouquet/garter/money etc.
– Thank You Speech and Group Photo before Open Dancing to Start the party off right and fill the dance floor
– If you are drinking, don’t forget to drink water
– Make sure to stay together with your bride/groom =)
– If you are doing sunset photos make sure to factor that into your timneline.
– Take into account when your photo/video service ends so that you will cover all the events that you would like to cover before they leave.
– Dance have fun, drink, party and celebrate!
Vendor Referrals
We have a handful of vendors that we love to work with. Here is a link to check them out.
Synergy Events Los Angeles Vendor Partners
Music
How do I Submit music?
2. Share Your Spotify Playlist (alternative) Just copy your Spotify playlist URL and share it with Synergy via e-mail or text. You can also import your Spotify playlist to Synergy’s planning app.
3. Share your Apple Playlist (alternative) Just copy your Apple playlist URL and share it with Synergy via e-mail or text
4.) Google Sheet (alternative) You can also type out your songs on a Google Sheet Then, share the Google Sheet with Synergy to e-mail synergyeventsco@gmail.com
5.) E-mail Great if you have any specific song submissions. You can send the file directly to synergyeventsco@gmail.com Examples: Choreographed songs, special produced songs, musician songs
What kind of playlists should i be creating?
- Prelude MUSIC (when guests arrive before the ceremony begins)
- Cocktail hour music (SETS THE TONE)
- DINNER MUSIC (Not too many slow songs)
- Party/Dancing music (Give us your vibe)
Tips for Picking Wedding SOngs
You can absolutely incorporate your personal musical preferences into your wedding day.
- Consider the music that gets you and your friends excited to dance. Your energy will show and radiate guests towards the dance floor.
- Consider your guests’ ages and musical preferences.
- Consider the desired tone of your special day.
- If your guests are dissatisfied with the reception music, they are more likely to leave early.
But a good DJ will be able to navigate the music styles, read the room, and adjust the music accordingly
Timeline Tips
– ***Be Ready to Party
– ***The night before your wedding make sure to Rest and Don’t Drink Too Much =). Let your wedding party know that as well =)
– ***Place elder guests and small children away from the dj table/speakers so they won’t be affected by the loud music and place drinking/party guests close to the dj for maximum effect.
– *** If possible and there is space, place the bar/photobooth in the same room as the dancefloor. Having the bar/photobooth etc outside or in another room can thin out the party and spread out the energy.
– Please allow the DJ 3 hours of setup time before guests arrive if applicable
– MC will help lineup Grand Entrance and Engage Wedding Party into Party Mode
– Please allow a few minutes for MC to Hype up and Engage Wedding Guests
– High Energy Music Suggested for Grand Entrance/Bride and Groom
– First Dance right after Grand Entrance recommended
– First dance 1.5 minutes or 1st chorus recommended unless there is a routine or you really enjoy the song
– Speeches – Have the best speaker or Best Man last / No more than 4 speeches recommended / Have Speakers Have the Mic 1 inch from Mouth for clarity and so guests can hear them.
– Family Dances (Mother Son/Father Daughter etc.) should be no more than 1.5 minutes or up to first chorus unless there is a routine or you really enjoy the song.
– For Slideshows 7-8 Minutes Max is Recommended
– Please allow time to Eat and also for Vendors to eat or they will die j/k.
– Have a prize for whoever get the garter/bouquet to make it more interesting (sometimes the garter/bouquet ends up on the floor SMH.)
– If you are having a money dance, to start it up and create energy, have the bridal party start the lines
– Recommendation: Have all events finished before open dancing bouquet/garter/money etc.
– Thank You Speech and Group Photo before Open Dancing to Start the party off right and fill the dance floor
– If you are drinking, don’t forget to drink water
– Make sure to stay together with your bride/groom =)
– If you are doing sunset photos make sure to factor that into your timneline.
– Take into account when your photo/video service ends so that you will cover all the events that you would like to cover before they leave.
– Dance have fun, drink, party and celebrate!
How long do special dances need to be?
For all the special dances, First Dance, Father Daughter and Mother Son Dance usually good to fade out after the 1st or 2nd chorus unless you really like the song or have a choreographed dance to it.
How many songs should I add to the app?
For dinner, cocktail and pre-ceremony you can add as many as you like. Keep in mind the dj can only play 20-40 songs in average in an hour depending if the whole song is played and/or mixing is involved. For dancing please add at least 20 songs so the dj could get a could Idea of your vibe.
Ceremony
What happens after the Ceremony?
An announcement at the end usually invites your guests over to the cocktail hour area to enjoy appetizers and drinks.
The officiant usually makes this announcement, but the DJ/MC can also make this announcement as well.
Having the DJ/MC makes the announcement helps build the trust between your guests and the DJ/MC early.
This option can be answered in my Music Planning App.
2.) Photos with Family & Wedding Party
If family & wedding party photos are happening right after the Ceremony, then it may be helpful for the DJ/MC or Officiant to announce this and remind them to stay in the same area.
If you want to forgo this announcement, then you can inform them in advance to remain in the area. This action is usually done at the wedding rehearsal the day before.
How many songs to choose for the ceremony itself?
Most wedding ceremonies have the following moments<br>
Prelude music – music when guests arrive (Usually 10-15 songs)
Walking down the aisle music (Usually 2-3 songs)
Recessional music – exit song (1 song)
Walking down the aisle musics
It’s usually 1 song for your wedding party
And 1 song for the bride’s entrance
If you have a big wedding party and family are walking, as well, we can choose 2 songs. 1 song for family processional and 1 song for wedding party
Cocktail Hour
What do you usually play for cocktail hour?
- Feel Good R&B
- Feel Good Oldies
- Jazz
- Lofi
Generally you want upbeat musisc but not hype. People are chatting and catching up at this time with their friends and releatives.
GRAND ENTRANCE
What do you usually play for cocktail hour?
- Feel Good R&B
- Feel Good Oldies
- Jazz
- Lofi
Generally you want upbeat musisc but not hype. People are chatting and catching up at this time with their friends and releatives.
How does the grand entrance work?
Before the Grand Entrance
If you would like more energy for the grand entrance, we can invite guests around the dancefloor before the grand entrance and join you on the dancefloor when you get there or you can have guests stand at their seats.
The Grand Entrance
1.) Have each pair of your wedding party walk into their own song! (Most fun and popular)
- Diversifies your music selection
- Keeps your guests anticipating which song will be next
- Shows off the kinds of music that will be played later in the program when it’s time to dance
- The DJ will only play the energetic/most-recognizable/chorus part of the songs
- You can either choose the songs for each pair or have them choose their own song (If the latter)
- The DJ will introduce all bridesmaids’ names all at once, and they will walk down to one song
- The DJ will introduce all groomsmen’s names all at once, and they will walk down to one song
- This is a great option if you have any shy friends and think they’ll be more comfortable walking in as a group instead of the typical just 1 person next to them
What usually happens after the grand entrance?
1. First Dance then Welcome Speech, Prayer and Dinner (Most Popular)
2. First Dance then invite guests to join you at the 2nd verse for the first dance and have a 10-20 min. dance set then Welcome Speech, Prayer, Dinner.
3. First Dance then Father Daughter, Mother Son, Welcome Speech, Prayer then Dinner.
Toasts and Speeches
How Long Should Wedding Speeches Be?
You can tell the people who are giving speeches that they have 2-3 minutes to deliver their speech. This way, if they go overboard on time, there will still be some wiggle room and you’ll still be on schedule.
Can I pick a walk up song for each toast and welcome speech?
open dancing
Tips for Open Dancing
- Have a Group Photo on the dancefloor to fill up the dancefloor before we open it up (pro TIP)
- Give the DJ the first song that you would like to open up the dance floor with. This song is something that you and your spouse should be excited to dance to once the DJ plays it and will entice more people to join you to dance. Then the DJ will take the energy and music selection from there.
- ***Note that wherever you go, your guests will most likely follow you.
- For example, if you’re dancing on the dance floor, guests will follow you. If you step outside away from the dance floor, guests will take your lead and follow you away from the dance floor.
- When it’s time to dance, stay on the dance floor for the first 5-15 minutes to set the bar high. This will help set the tone and your photographer and videographer will get great footage before they leave.
- Instead of going to the bar for drinks, have people or your wedding party bring you drinks instead on the dance floor. This is important especially if your bar is away or far from the dance floor area.
- Bring Dancing Shoes
- Provide Flip Flops for the the ladies to change into
- have the bar and photobooth in the same room as the dancefloor if possible so you wont split up the party
Last Song(s)
You can pick one last song or two last songs.
One Fast then One Slow
or
One Slow then One Fast
Lets end the night strong with a sing along, something hype, one of your favorite slow songs or your first dance songs.