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Synergy Events Wedding Resources

Synergy Events Wedding Resources

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This page answers most planning questions. To talk anything through, book a call here.

Send details or documents to info@synergyeventsco.com. For anything urgent, text (424) 278-4886.

Couples who used these wedding resources share their reviews of us on The Knot. Or send us your date.

Wedding resources from Synergy Events: a Rancho Las Lomas receptionWedding reception photoDance floor moment
Planning

Use the Synergy Events planning app (recommended)

After booking, you’ll get an email with a link to the app. Open it on your phone to download it.

In the app you can build your timeline, choose music and add details. Everything saves as you go. The app asks for everything we need to prepare for your event, but if you’d rather use Google Sheets or another method, that works too.

When should we meet with Synergy Events?

You can reach us by email or phone anytime. To go over anything in detail, schedule a catch-up call. On a catch-up call you can share updates, ask questions, walk through the planning app and confirm next steps.

1. Planning meeting, 30–60 days before your event. A Zoom call of up to 60 minutes to go over layout, lighting, your timeline, music, custom edits, announcements and name pronunciations. Schedule your planning meeting.

2. Final check-in, the week of your event. We confirm the timeline, music selections and pronunciations so everything is set. Schedule your final check-in.

  1. Introduce your planner or coordinator to us early so we can work as a team. No planner? Introduce us to your venue manager or caterer.
  2. CC your planner or coordinator on emails with Synergy Events. Small details matter to every vendor.
  3. Send us your floor plan, or have your planner send it.
  4. Send your timeline to info@synergyeventsco.com.
  5. Read our wedding reception tips.

Synergy Events Wedding Timeline Tips

  • Rest the night before, and let your wedding party know to take it easy too.
  • Seat older guests and young children away from the speakers, and seat your party crowd closer to the DJ.
  • If there’s room, keep the bar and photo booth in the same room as the dance floor. When they’re outside or in another room, the party thins out.
  • Allow the DJ about 3 hours of setup time before guests arrive, venue permitting.
  • Your MC will line up the grand entrance and get the wedding party ready. Give the MC a minute to warm up the room before you walk in.
  • Higher-energy songs work best for the grand entrance. We recommend the first dance right after.
  • Keep first and family dances to about 1.5 minutes or the first chorus, unless you have a routine or really love the song.
  • Speeches: no more than four is ideal, with your strongest speaker last. Remind speakers to hold the mic about an inch from their mouth.
  • Keep slideshows to 7–8 minutes.
  • Build in time for you, and your vendors, to eat.
  • For a bouquet or garter toss, a small prize keeps it fun.
  • For a money dance, have the wedding party start the lines to get it going.
  • Finish formalities (bouquet, garter, money dance) before open dancing.
  • A thank-you speech and group photo on the dance floor right before open dancing fills the floor fast.
  • Drink water, and stay close to your partner through the night.
  • Plan sunset photos into the timeline, and check when your photographer and videographer leave so the moments you want are covered.
  • Most of all, enjoy it.

Here are vendors we love working with: Synergy Events vendor partners.

Music
  1. Synergy Events planning app (recommended). Search for songs, browse suggestions, or import your Spotify playlists.
  2. Spotify playlist. Send us the playlist link by email or text, or import it into the app.
  3. Apple Music playlist. Send us the playlist link by email or text.
  4. Google Sheet. List your songs and share the sheet with info@synergyeventsco.com.
  5. Email. Best for specific files, such as choreographed mixes, specially produced songs or a musician’s track. Send them to info@synergyeventsco.com.
  1. Prelude music, as guests arrive before the ceremony
  2. Cocktail hour music, which sets the tone
  3. Dinner music, without too many slow songs
  4. Dance music: tell us your vibe

Your wedding music should sound like you.

  • Think about the songs that get you and your friends dancing. Your energy pulls guests to the floor.
  • Consider your guests’ ages and tastes.
  • Consider the tone you want for the day.
  • A good DJ reads the room and adjusts, so every generation has something to dance to.

Synergy Events Wedding Timeline Tips

  • Rest the night before, and let your wedding party know to take it easy too.
  • Seat older guests and young children away from the speakers, and seat your party crowd closer to the DJ.
  • If there’s room, keep the bar and photo booth in the same room as the dance floor. When they’re outside or in another room, the party thins out.
  • Allow the DJ about 3 hours of setup time before guests arrive, venue permitting.
  • Your MC will line up the grand entrance and get the wedding party ready. Give the MC a minute to warm up the room before you walk in.
  • Higher-energy songs work best for the grand entrance. We recommend the first dance right after.
  • Keep first and family dances to about 1.5 minutes or the first chorus, unless you have a routine or really love the song.
  • Speeches: no more than four is ideal, with your strongest speaker last. Remind speakers to hold the mic about an inch from their mouth.
  • Keep slideshows to 7–8 minutes.
  • Build in time for you, and your vendors, to eat.
  • For a bouquet or garter toss, a small prize keeps it fun.
  • For a money dance, have the wedding party start the lines to get it going.
  • Finish formalities (bouquet, garter, money dance) before open dancing.
  • A thank-you speech and group photo on the dance floor right before open dancing fills the floor fast.
  • Drink water, and stay close to your partner through the night.
  • Plan sunset photos into the timeline, and check when your photographer and videographer leave so the moments you want are covered.
  • Most of all, enjoy it.

For first dances and parent dances, we usually fade out after the first or second chorus, unless you love the song or have a choreographed routine.

For pre-ceremony, cocktail hour and dinner, add as many songs as you like. A DJ plays roughly 20–40 songs an hour, depending on mixing. For dancing, add at least 20 songs so DJ Wrex has a clear sense of your vibe.

Ceremony

1. Invitation to cocktail hour. An announcement at the end of the ceremony invites guests to cocktail hour. Your officiant or the DJ/MC can make it. Having the MC do it helps guests get comfortable with the MC early. You can choose this in the planning app.

2. Family and wedding party photos. If photos happen right after the ceremony, the MC or officiant can remind those people to stay nearby. If you’d rather skip the announcement, let them know at the rehearsal.

Most ceremonies include:

  • Prelude music as guests arrive (usually 10–15 songs)
  • Processional music (usually 2–3 songs)
  • Recessional music (1 song)

For the processional, it’s usually one song for the wedding party and one for the bride’s entrance. With a large wedding party or family walking, we can use a separate song for the family processional.

Cocktail Hour

Cocktail hour usually calls for:

  • Feel-good R&B
  • Feel-good oldies
  • Jazz
  • Lo-fi

Upbeat but not high-energy. Guests are catching up with friends and family.

Grand Entrance

The grand entrance sets the energy for the rest of the night, so higher-energy songs work best.

Before the grand entrance

For more energy, we can invite guests to gather around the dance floor so they’re there to greet you. Or guests can stand at their seats.

Grand entrance options

  1. A song for each pair (most popular). Each pair in your wedding party walks in to their own song. It previews the music for later, keeps guests guessing, and the DJ plays only the most recognizable part of each song. You can pick the songs or let each pair choose.
  2. One song for the wedding party, one for the newlyweds. Simpler and still fun.
  3. Bridesmaids and groomsmen as groups. The MC introduces each group by name and they walk in together to one song. Good if some of your friends would rather not walk in pairs.

After the grand entrance, the most common options are:

  1. First dance, then welcome speech, blessing and dinner (most popular)
  2. First dance, with guests invited to join at the second verse for a 10–20 minute dance set, then welcome speech, blessing and dinner
  3. First dance, parent dances, welcome speech, blessing, then dinner
Toasts and Speeches

About 3–5 minutes per speech is ideal: long enough to say something meaningful and short enough to keep the program moving. Tell speakers they have 2–3 minutes, so there’s room if they run long.

Yes. The DJ plays a walk-up song for each toast and welcome speech. You can pick a song for each speaker, such as their favorite or one that reminds you of them, ask the speakers for their own, or let the DJ choose.

Open Dancing
  • Take a group photo on the dance floor right before it opens, so the floor is already full.
  • Choose the first song for open dancing, one you and your partner can’t wait to dance to. The DJ builds from there.
  • Guests follow your lead. If you’re on the dance floor, they will be too. If you step outside, they’ll drift with you.
  • Stay on the floor for the first 15 minutes to set the tone. Your photographer and videographer will also get great footage before they leave.
  • Have your wedding party bring drinks to you on the dance floor, especially if the bar is far away.
  • Bring comfortable dancing shoes, and consider flip-flops for guests.
  • If possible, keep the bar and photo booth in the same room as the dance floor.

Choose one or two last songs: one fast then one slow, or the reverse. End with a sing-along, something high-energy, a favorite slow song or your first dance song.